Q&APP documentation

The following links give access to application forms. Please make use of the  Q&APP process map to gain a better understanding of the purpose and uses of the various forms underneath.

SCAS - Terms of reference documents

The Senate Committee for Academic Standards (SCAS) is a standing committee of the NWU Senate, established in terms of paragraph 19(1) of the Statute of the North-West University. SCAS is established to consider matters relating to the compliance, quality, relevance and responsiveness of the NWU’s formal academic offering and continuing education courses, and to make recommendations to the Senate in this regard. For more information, see the SCAS terms of reference.

Form 1: Situation analysis (application for a new qualification or a new mode of provision)

Form 1 is a faculty situation analysis to determine the viability of a new qualification or academic programme, and the market appetite and sustainability of a proposed new qualification or new mode of delivery. The linkage to the NWU’s vision to drive curriculum transformation and innovation must be included. The senior curriculum specialists at Q&APP will assist applicants to complete Form 1.

Form 1 must be completed and approved by the faculty board and Q&APP in order to progress to any further steps as per the process map

Form 2: Application for changes to an existing academic qualification

Form 2 is the DHET’s application form for changes to an existing qualification. The purpose of Form 2 is to make changes to existing academic qualifications already on the NWU’s PQM. These types of changes include new modes of delivery, campus extensions and additional CESMs. The form requires DHET approval, possibly followed by CHE approval.

Form 3: Combined external application form for DHET, HEQC(CHE) and SAQA

Form 3 combines the three external approval forms. The senior curriculum specialists at Q&APP will assist applicants to complete the combined form and then extract the information to the external DHET PQM, HEQC and SAQA forms. The purpose of the form is to inform and guide subject groups, faculties and CTL in the curriculum development process. Form 3 is used for all new qualification applications, or for new modes of provision for a qualification.

Form 3 must be approved by the faculty board, together with Form 1 (situation analysis), and submitted to Q&APP for tabling at the SCAS. Upon approval by the Senate, through the SCAS, the application will be submitted by Q&APP for external approval.

Form 4: Yearbook changes (applications that require internal approval only)

The aim of Form  4 is to capture all changes to qualifications,  programmes and modules,  that require changes to the yearbook. Types of changes requiring SCAS approval include:

  • Module changes (adding/removing a module, changing module names, codes, credits or module outcomes)
  • Changing the sequence of modules in a programme
  • New programmes/changes to existing programmes
  • Adding a new programme to an existing qualification
  • Changes to summative assessment

*Note that all these changes need to be investigated by Q&APP and/or CTL to advise accordingly.

A concise motivation for these changes must be included with Form 4. Form 4 must be approved by the faculty board and submitted to Q&APP for SCAS meetings. Note that the agenda for SCAS meetings closes two weeks prior to the meeting.




Form 6 is the qualification and programme document

The qualification document includes the externally approved qualification information as well as the internal programme information linked to the qualification. Form 6 is the curriculum blueprint in all qualifications and should be updated in curriculum renewal processes, changes to yearbooks IPE’s and EPE’s.








Draft Template ToR for Advisory Committees at the NWU

This is a draft template to serve as guideline for the drafting of a qualification, programme or School's terms of reference for its Advisory Committee for collaboration with relevant industry. Inquiries can be referred to sharon.paulse@nwu.ac