Step 6: Examination Process

The examination process entails several processes and documents and handled within the faculties. Revisit the Manual for Higher Degree Studies to ensure that you are familiar with your responsibilities in this regard.

After finalising your research report you should run a similarity index report using a software tool such as TurnIt-In. You should prepare all your documents according to the NWU guidelines and submit them on or before the final submission date to prevent additional registration fees for the next academic year.

Submit the Solemn Declaration (student confirms own work) and permission to submit for examination (supervisor confirms compliance) together with examination copies on the DIY Services system. Compliance refers to faculty requirements such as: should an article be submitted, was references checked, was plagiarism prevented, was language editing done?  Permission is then granted to permit for examination. Examination timelines are between 2-4 months from submission to final results letter.

  • Students may not contact the examination office to enquire about results. ONLY the supervisor may contact the examination office to enquire and then Faculty processes need to be followed to finalise marks.

 

Solemn Declaration

Visit the postgraduate tab on DIY Services and complete your Solemn Declaration form:

Visit the assignments button on the left-hand menu of the eFundi module page on which you are enrolled, e.g. REAS111 and upload a PDF version of your Solemn Declaration to your student page, DropBox or as an assignment (as directed by your research unit) or type DONE.  

Alternatively, the Solemn Declaration form can be accessed directly from the NWU Postgraduate Studies page:

The file name should be as follows: Student surname, Name, student number, Type of document, Date example: Louw, Tandi, 123456, Solemn Declaration, 12 May 2025.

Similarity Index Report Dissertation/Thesis

Visit the assignments button on the left-hand menu of the eFundi module page in which you are enrolled, e.g. REAS111 and upload a copy of your similarity index report for your dissertation/thesis to your student page, DropBox or as an assignment (as directed by your research unit).

Kindly view the training for TurnIt-In and run a similarity index report of your dissertation before submitting it for examination. The report should be submitted to your supervisor for interpretation.

Please upload a PDF version of your similarity report to your student page, dropbox or as an assignment (as directed by your research unit).  

File name should be as follows: Student surname, Name, student number, Type of document, Date, example: Louw, Tandi, 123456, TurnIt-In DISSERTATION/ THESIS, 12 May 2025.

 

Checklist for submission

Visit the assignments button on the left-hand menu of the eFundi module page which you are enrolled for, e.g. REAS111 and upload a copy of the checklist for submission to your student page, DropBox or as an assignment (as directed by your research unit).

File name should be as follow: Student surname, Name, student number, Type of document, date, example: Louw, Tandi, 123456, Checklist for submission, 12 May 2025.