The NWU Records Management department was included in the Department in July 2017 after forming part of the Records and Administration department for the previous years. This department aims to manage its records in an accountable, effective and efficient manner through the implementation of a records management programme that takes into account related objectives such as orderly classification of records, retention and disposal, accessibility, security and confidentiality, training and performance and quality management.

The University Archives was established in September 1993 for the collection and permanent preservation of records and other material relating to the history of the University.

A university archive is the location where the history of the University can be studied and researched in primary sources pertaining to the university.

Since 2004, when the NWU was established, the Archives, supervised by the Registrar, has been responsible for managing the archival records of the Pothefstroomcampus. Support was also given to the archival staff at the Mahikeng and Vanderbijlpark campuses. In 2017 the Archives on all three campuses merged to form one department supervised by the Registrar of the NWU.

The NWU has a University Museum situated on the Potchefstroom campus, with an exhibition offering an overview of the University history from 1869 until 2003.