Private Bag X1290, Potchefstroom
South Africa 2520

Tel:	018 299-4900
Fax:	018 299-4910
Web:	http://www.nwu.ac.za

IO Financial Systems and Reporting
Tel:	+2718 299-4830
Fax:	+2718 299-4837
Email:	antonet.muller@nwu.ac.za

MEMO

To:	FMC

From:	Hanlie Venter & Antonet Müller

Date	8 June 2014

Re:	Requesting a new Account

To all concerned

In KFS the application for a new account will be done via an electronic document.

With the application for a new account three major roles are involved, namely:

The fiscal officer is the person responsible for the accounting related tasks on the new account. The application (initiation of the electronic document) for the new account can be/will handled by the fiscal officer;

The account supervisor is seen as the person that is held responsible for certain accounts. The Account Supervisor will normally be a Director or the Head of a Department.

The account manager is the actual person requesting the new account. The new account will ensure that funds received or awarded for new research/consultation etc. can be administrated separately.

All supporting documents (contracts, NRF letters etc.) should be scanned and the scanned documentation attached to the electronic request. The original hard copies of the documentation should be kept at the requesting department/school etc.

The purpose of the new account should be clear to assist all persons involved (tax manager, interest manager etc.) in finalizing the request.

Workflow build into this electronic document will ensure that all parties involved will handle the request.

For more information you are welcome to contact Hanlie Venter (hanlie.venter@nwu.ac.za) or Antonet Müller (antonet.muller@nwu.ac.za) via email.

KFS Project Team

Original details: Antonet Müller(10951768) C:\!!Skyf D\KFS\memos\KFS GL Memo 10 – Receipts (NWU REC) in KFS
1 June 2014

File reference: COA & GL Memo 10