Private Bag X1290, Potchefstroom
South Africa 2520

Tel:	018 299-4900
Fax:	018 299-4910
Web:	http://www.nwu.ac.za

IO Financial Systems and Reporting
Tel:	+2718 299-4830
Fax:	+2718 299-4837
Email:	antonet.muller@nwu.ac.za

MEMO

To:	FMC

From:	Hanlie Venter & Antonet Müller

Date	8 June 2014

Re:	Processing of receipts (NWU REC) to KFS GL

To all concerned

The integration for VSS receipts to Oracle was developed to transfer each receipt real time to GL. This was requested with a view that funds checking will take place in Oracle - thus income should be available as soon as possible.

This way of handling of receipts creates an entry for each receipt against the bank account. The multiple entries cause a lot of work when doing the bank reconciliation.

To ensure fewer entries (max of seven per cashier) on the bank account we have to summarize the receipts. The summarizing of the receipts (per type) will take place once a day and this will entail that receipts will also be transferred to GL only once a day.

Transactions from external sources (like the VSS receipt) will be transferred to KFS via integration processes and the posting to GL will take place once a day. Batch programmes (nightly out, scrubber and poster) are responsible for the posting to GL and these batch processes will preferably run once a day at night.

Thus the once a day transfer of VSS receipts will perfectly fit into the KFS procedures.

Please take note although the entries on the bank account (debit transactions) will be summarized all the other transactions (credit transactions) will still be individual lines on GL.

For more information you are welcome to contact Hanlie Venter (hanlie.venter@nwu.ac.za) or Antonet Müller (antonet.muller@nwu.ac.za) via email.

KFS Project Team

Original details: Antonet Müller(10951768) C:\!!Skyf D\KFS\memos\KFS GL Memo 10 – Receipts (NWU REC) in KFS
1 June 2014

File reference: COA & GL Memo 10